Audit & Assurance
July 18, 2016
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Corporate Secretarial

What are corporate secretarial services?

This service plays both role of an advisor and an employee which help lowering of company costs by increasing efficiency as well as ensure that the company meets legal and compliance requirements

One of the key ways to ensure the success of your business in Singapore is to choose a good corporate secretarial service partner to support your business. It is important that you first give thoughts to the needs of your business. Doing this will put you in a better position to select a corporate secretarial service provider that can effectively cater to the needs of your business.

Why outsource a company secretary?

In accordance with the Singapore Companies Act, companies are required to appoint a corporate secretary within a time frame of six months from incorporation date as part f legal compliance. More information can be found on ACRA’s page here. A corporate secretary carries out a range of duties to ensure compliance with regulations. Combining our extensive accounting and tax expertise, we are well positioned to advise you on restructuring of companies to achieve an efficient corporate structure.

How to appoint a company secretary?

A company can appoint a new company secretary through a vote of the company directors, The appointed company secretary must also complete a consent to act as a secretary known as form 45B.

The company secretary must meet certain qualification criterias and currently be either a local Singapore citizen or PR ( Permanent Resident)

More in depth information on this criteria can be found here

Areas where Prelude can help you with as your corporate secretary include (not limited to) –


Administrative and Regulatory Compliance

• Annual statutory and regulatory compliance
• Provision of named company secretary, nominee directors, nominee shareholders, nominee local agents, registered office address and facilities
• Acting as process agents
• Preparation and maintenance of statutory registers and records (such as board resolutions and shareholders’ resolutions)
• Alterations to corporate structures or memberships

More in depth information on this can be found on ACRA’s page here

Business Registration and Establishment

• Incorporation of private companies
• Registration and/or renewal of representative offices
• Advising and applying for appropriate employment passes for individuals and dependent passes for family members and permanent resident applications
• Advising and implementing of restructuring of company structure, including legal amalgamation
• Advising and assisting with striking-offand voluntary liquidationor winding up of companies

More information about business registration and incorporation can be found at our site here

General meetings

• Ensuring the right procedures are followed
• Obtaining external and internal agreement of the documents that will be sent to shareholders
• Attending meetings, coordinating the administration and taking of minutes


Board meetings

• Ensuring that the right procedures are followed
• Formulating meeting agendas with the chief executive and the chairman
• Certifying copies of minutes
• Maintaining minute books


Statutory Returns

Updating ACRA on –
• Change of company name
• Appointment, death, resignation
• Removal from office in accordance with the constitution or the Singapore Companies Act
Filing of Annual returns 
• Adoption, revocation, and alteration of issues of shares constitution
• Changes to a director’s residential address or name


Company seal

• Ensuring the proper use and custody of the company seal

Company seals are required by law to be in used for contracts that require writing under seal
More information can be found here


ACRA compliance reminders and alert

Prelude will notify ACRA on annual compliance matters and filing deadlines in accordance to the required timelines



Other Services

To find out more about our other services, click here