What Are Corporate Secretarial Services?
Corporate secretarial work plays both role of an advisor and an employee which help lowering of company costs by increasing efficiency as well as ensure that the company meets legal and compliance requirementsOne of the key ways to ensure the success of your business in Singapore is to choose good corporate secretarial services from a company to support your business. It is important that you first give thoughts to the needs of your business. Doing this will put you in a better position to select a service provider offering corporate secretarial services that can effectively cater to the needs of your business.
Why Outsource A Company Secretary?
In accordance with the Singapore Companies Act, companies are required to appoint a corporate secretary within a time frame of six months from incorporation date as part f legal compliance. More information can be found on ACRA’s page here. Corporate secretarial work includes carries out a range of duties to ensure compliance with regulations. Combining our extensive accounting and tax expertise, we are well positioned to advise you on restructuring of companies to achieve an efficient corporate structure.
How To Appoint A Company Secretary?
A company can appoint a new company secretary through a vote of the company directors, The appointed company secretary must also complete a consent to act as a secretary known as form 45B.The company secretary must meet certain qualification criterias and currently be either a local Singapore citizen or PR ( Permanent Resident)More in depth information on this criteria can be found here.Areas where Prelude can help you with as your corporate secretary include (not limited to) –
Administrative And Regulatory Compliance
- Annual statutory and regulatory compliance
- Provision of named company secretary, nominee directors, nominee shareholders, nominee local agents, registered office address and facilities
- Acting as process agents
- Preparation and maintenance of statutory registers and records (such as board resolutions and shareholders’ resolutions)
- Alterations to corporate structures or memberships
More in depth information on this can be found on ACRA’s page here.
Business Registration AndEstablishment
- Incorporation of private companies
- Registration and/or renewal of representative offices
- Advising and applying for appropriate employment passes for individuals and dependent passes for family members and permanent resident applications
- Advising and implementing of restructuring of company structure, including legal amalgamation
- Advising and assisting with striking-off and voluntary liquidation or winding up of companies
More information about business registration and incorporation can be found at our site here.
General Meetings
- Ensuring the right procedures are followed
- Obtaining external and internal agreement of the documents that will be sent to shareholders
- Attending meetings, coordinating the administration and taking of minutes
Board Meetings
- Ensuring that the right procedures are followed
- Formulating meeting agendas with the chief executive and the chairman
- Certifying copies of minutes
- Maintaining minute books
Statutory Returns
Updating ACRA on –
- Change of company name
- Appointment, death, resignation
- Removal from office in accordance with the constitution or the Singapore Companies Act
- Filing of Annual returns
- Adoption, revocation, and alteration of issues of shares constitution
- Changes to a director’s residential address or name
Statutory Registers
- Ensuring the proper maintainance of statutory registers such as Register of Directors, Register of Members, Register of Registrable Controllers
ACRA Compliance Reminders And Alert
Prelude will send timely reminders on annual compliance matters and filing deadlines in accordance to the mandated timelines.
Detailed Scope of Company Secretarial Services
Annual Company Secretarial Retainer
From $535 Per annum
Includes :
- Named company secretary for one year
- Preparation of Annual AGM papers and Annual Returns to ACRA
- Maintenance of statutory registers
- Routine directors’ resolutions (e.g. change of registered address, change to board of directors)
- ACRA fee for 1 Annual Return Filing, but excludes any late penalty fees (if incurred)
Optional : Registered address service & XBRL filing
Non-Routine Corporate Secretarial
From $107
Approval of directors’ fees at EGM
Appointment / Change of auditors
Attendance of company secretary at bank for opening of bank account
Shares transfers
Allotment of new shares
Change in Constitution (M&A) of company – EGM
Striking off of company
Any other secretarial services